#329: Mike Todasco on Leveraging AI as an Executive Assistant

Artificial intelligence serves as a powerful tool for executive assistants to transition from manual, repetitive tasks to high-level strategic contributions. By first applying AI to personal workflows—such as meal planning or organizing complex schedules—assistants can overcome initial hesitation and identify practical use cases. A systematic time audit reveals specific bottlenecks like expense reporting and meeting documentation that are ripe for automation using tools like Otter or Google’s NotebookLM. When navigating corporate security protocols, demonstrating AI’s efficiency with public data sets provides a compelling business case for adoption. Rather than fearing job displacement, assistants should embrace AI as a force multiplier that automates tactical labor, allowing them to focus on creative and human-centric responsibilities. Ultimately, the most effective professionals are those who integrate these technologies to gain a competitive edge in their organizational support roles.