Much like the classic plot twist in old thriller movies where the characters realize the threat is coming from inside the house, the most revealing insights about supplier tactics are coming from inside Fine Tune's own house in this eye-opening tenth episode of Buy: The Way…To Purposeful Procurement.

Co-host Rich Ham was initially reluctant to tap into his own team's expertise for this podcast series, but the guests' insight and insider knowledge proved too valuable not to share.

In this episode, Philip and Rich interview two former supplier-side executives – Alex Carlson and Angie Claeys – who are now working on the opposite side of the fence at Fine Tune, and therefore perfectly positioned to divulge the very tactics they once used against procurement teams.

They are, indeed, "poachers turned game wardens."

First, Alex, a former CBRE executive and Wells Fargo procurement leader, explains how janitorial service providers deliberately underbid with limited scopes to help procurement "check the box" on savings goals. Likewise, he's seen elevator maintenance providers bill for preventative maintenance that is never performed. Just because a category of spend is managed on paper doesn't mean it's being actively managed where it counts the most, on the ground.

Similarly, in the second half of the episode, Angie Claeys, former VP of Operations at Aramark, lays out the uniform industry's playbook (a notoriously complex category). Here too procurement has to watch out for "presumptive" billing that can cost the business unnecessarily if procurement isn't on top of it.

Alex and Angie's experiences on the supplier side point to a troubling dynamic: procurement's incentive structures actually encourage these nefarious supplier behaviors and, by not focusing more on ongoing cost management, procurement is inadvertently signaling to suppliers precisely how they can 'game the system.'

This episode, part one in a two-part series full of insider insights, provides an unfiltered look at the consequences of half-hearted spend management and makes a powerful case for extending procurement's influence beyond the contract.

Stay tuned for part two, where Bob Schreiner and Keith Robinson expose similar tactics in security services and pest control.

Links:

BTW EP 10: Poachers Turned Game Wardens:" the "Tuners" on indirect supplier tactics (part 1)

Art of Procurement