Ep. 160: GTD® Weekly Review 2

This podcast episode discusses the importance of the weekly review in implementing the Getting Things Done methodology. It emphasizes the need for regular reflection, management of action lists, and balancing between doing and reflecting. The episode highlights reviewing next actions, trigger lists, calendar data, and project timelines. It also emphasizes the value of flexibility in calendar management, the power of reflection, and the benefits of proactive planning. Furthermore, the episode addresses the challenges of managing external factors and the importance of regaining control over one's calendar and strategic planning. Overall, it provides insights and strategies for effectively utilizing the weekly review to optimize productivity and achieve desired outcomes. Takeaways • Regularly review and update action lists to ensure relevance and effectiveness. • Reflect on each task during the review and question its relevance and priority. • Understand and overcome procrastination by taking the time to reflect and determine necessary steps. • Use the Weekly Review to guide individuals in reevaluating their actions and making more informed decisions. • Manage next actions and trigger lists to improve productivity and ensure clarity. • Find the right balance between reviewing and doing during the review. • Allocate dedicated time for important tasks that require uninterrupted focus. • Engage in deep thinking and reflection about work and life during the review. • Review previous calendar data during the review to uncover missed opportunities and tasks. • Proactively manage time and commitments by reviewing upcoming calendar data. • Integrate personal and professional calendars for a complete picture of one's life. • Be flexible in calendar management and plan as far ahead as necessary based on individual needs. • Align project lists with the calendar during the review to identify potential conflicts and allocate time. • Maintain control over one's schedule through reflection, recalibration, and renegotiation. • Take the time to reflect and plan ahead to handle busy periods more effectively. • Understand that certain aspects of one's day are beyond one's control and focus on what can be changed. • Recalibrate priorities against external forces and navigate challenges to achieve desired outcomes.