102: Automating DEVONThink

This podcast episode explores the capabilities of the Max Studio Display and DevonThink. It emphasizes the power and compact size of the Max Studio Display, as well as its compatibility with ultrawide screens. The integration of the Max Studio Display with automation tools like DevonThink is discussed, highlighting the seamless workflow it creates for programming and automation tasks. Storage solutions, including internal SSD and external Synologies, are also covered, along with Rosemary's storage setup using Synologies and a Mac Mini stand. DevonThink is introduced as a personal document management system, with a focus on its automation capabilities. The episode discusses various features such as group creation, automated importing, tags, and smart groups for efficient file organization. Triggers, actions, and smart rules are explored, along with the advanced customization options available in DevonThink. The episode concludes by highlighting the use of tokens, custom metadata, and the AI-powered features of DevonThink. Overall, this episode showcases the power and versatility of the Max Studio Display and DevonThink in enabling automation and efficient task management. Takeaways • The Max Studio Display is a powerful and compact option for intensive programming work, offering the ability to run multiple JavaScript applications and iOS simulations simultaneously. • The integration of the Max Studio Display with a large ultrawide screen provides an immersive visual experience for programming professionals. • Storage solutions for the Max Studio Display include internal SSD and external Synologies, allowing for efficient media and document management. • DevonThink serves as a comprehensive personal document management system, offering features such as file organization, easy access to important files, and reliable sync options. • Automation capabilities in DevonThink include group creation, automated importing, tags, smart groups, triggers, actions, smart rules, and advanced customization options. • The AI-powered features of DevonThink, such as the classify tool, enhance productivity and facilitate efficient file organization. • Tokens in DevonThink allow for automated file renaming and other actions, improving workflow efficiency. • Custom metadata in DevonThink enables better organization and categorization of files. • The document automation system in DevonThink goes beyond typical note-taking systems, offering templates, the execution of Apple Scripts, and automated field filling. • The extensive automation features in DevonThink increase efficiency and productivity, with options to create expense reports, tables of contents, metadata, and more.